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Role vocabulary

ATS resume keywords for Executive Assistant and Chief of Staff

These are the 30 terms our scorer checks a Executive Assistant and Chief of Staff resume against. It is the same list the free check uses, published in full.

Check my resume against these Build a Executive Assistant and Chief of Staff resume

The vocabulary

Coverage is 25 of the 100 points. Sixty percent of this list is full marks, so you do not need all of it, and stuffing every term in is penalised separately.

  • executive assistant
  • chief of staff
  • calendar management
  • diary management
  • travel management
  • board meetings
  • board papers
  • minutes
  • stakeholder management
  • confidentiality
  • correspondence
  • expense management
  • event coordination
  • cxo
  • ceo office
  • office management
  • priority management
  • meeting preparation
  • briefing notes
  • presentations
  • follow up
  • vendor coordination
  • business operations
  • project coordination
  • gatekeeping
  • leadership support
  • powerpoint
  • excel
  • process improvement
  • cross functional

The eight questions for Executive Assistant and Chief of Staff

The guided builder asks these, in this order, and turns each answer into a line on the page. Nothing is written that you did not type.

  1. 1.How many leaders do you support, and at what level?
  2. 2.How many meetings, trips or events do you organise in a month?
  3. 3.How many people, teams or stakeholders do you coordinate across?
  4. 4.Which board or leadership meetings do you prepare papers or minutes for?
  5. 5.What process have you improved, and what did it save?
  6. 6.What projects or initiatives have you run on behalf of leadership?
  7. 7.What budgets, expenses or vendors do you manage?
  8. 8.Which tools do you use daily for scheduling, documents and reporting?
Answer them and see your score before paying

Words are the easy half

A resume can carry every term above and still be rejected, because coverage says what you know and nothing about what you delivered. The heaviest category on the rubric is evidence: how many of your bullets carry an actual figure.

Seven in ten is full marks. Most resumes we see manage two.

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